Hotel Information and Reservations
Be sure to add your hotel rewards number when booking to receive points for your loyalty program.
There are many advantages to staying at one of the official PAS hotels:
- Discounted hotel rates.
- Complimentary shuttle bus transportation to the convention center from all meeting hotels which are considered non-walking properties.
- Receiving important meeting information upon check-in.
- Each hotel is inspected for quality by SPARGO, Inc., our official housing company.
- The hotel staff are more knowledgeable about the many sessions and events that take place during the meeting.
- Convenience of staying at the hotel most aligned with the after-hours society functions and sessions you want to attend.
- Allowing PAS to negotiate stronger hotel rates for future conferences.
|Baltimore Marriott Waterfront Hotel, 700 Aliceanna St., 410.385.3000|
|Hilton Baltimore Convention Center, 401 W. Pratt St., 443.573.8700 *HEADQUARTER HOTEL|
|Hyatt Regency Baltimore, 300 Light St., 410.528.1234 *HEADQUARTER HOTEL|
|Marriott Inner Harbor, 110 S. Eutaw St., 410.962.0202|
|Renaissance Harborplace Hotel, 202 E. Pratt St., 410.547.1200|
|Sheraton Inner Harbor, 300 S. Charles St., 410.962.8300|
View our frequently asked questions for more information about housing. To contact Spargo, send email to firstname.lastname@example.org or call 877-585-6002.
Please check the appropriate box on the hotel reservation form to indicate any special needs such as wheelchair, vision-impaired, and hearing-impaired accessible rooms.
Hotel confirmations will be emailed to you from PASHousing@spargoinc.com once your reservation has been confirmed. An email address is mandatory to receive a reservation confirmation. Remember to check your spam email for your confirmation. You will not receive a separate confirmation from your hotel.
Deposits/Payment and Policies
A deposit equal to one night’s room and tax is required to guarantee your reservation(s). You will be required to provide a valid credit card, with an expiration date after your scheduled departure date. Your credit card will not be charged at the time of booking. The hotel, not Spargo, may charge your deposit up to 30 days prior to check-in. If you plan to use one credit card to pay for multiple reservations, please email email@example.com for a credit card authorization form. Reservations not guaranteed with a payment method will not be processed.
Reservations must be cancelled at least three days (72 hours) prior to arrival to avoid loss of deposit.
If you need to make any changes or cancellations to your reservation on or before April 3, 2019, make your changes through the Spargo online reservation system or call 877-585-6002. Changes made after April 3 must be made with the hotel directly. All changes are based on availability.
Failure to arrive on your confirmed date will result in one night’s room and tax no-show penalty (charged to the credit card provided).
Attendee (not exhibitors) Group Reservations (10+ Rooms)
Deadline to reserve a block: April 3, 2019
Deadline to provide staff names: April 3, 2019
Your group request will be submitted directly to Spargo, who will follow up with you within three business days. Requests received will be assigned on a first-come, first-served basis and are based on hotel availability as well as PAS approval. Depending on the number of rooms requested, your group may be assigned to more than one hotel. Every effort will be made to place you at your preferred hotel(s). If none are available, Spargo will contact you with other hotel options. All reservations require a deposit of one night’s room and tax by a major credit card. Your credit card will be held as a guarantee for the rooms and will be charged approximately 30 days before arrival and check-in date.
10+ Rooms: Name Assignments/Attrition/Policies
Every group reserving 10 rooms or more must agree to a room block agreement contract. Once the group block is confirmed, each group will be responsible for picking up 80 percent of the block’s total room nights. Groups will be required to confirm the total number of room nights needed as well as a list of names assigned to the block by March 24, 2019. Any rooms not confirmed by this date will be released. Should the actual block fall below 80 percent of the confirmed block, the group will be billed the difference between the hotel’s actual pickup numbers and 80 percent of the agreed-upon total room nights. These monies are due within 30 days of receipt of invoice.
Rooms without names will be released from the group block and placed in attendee general sale on April 4. You will still have an opportunity to change names after this date but will not be able to keep unused rooms.
Changes/Cancellations: After April 10, all changes and cancellations must be made in writing to the hotel at least three days (72 hours) prior to arrival. Cancellations received less than these times will be charged one night’s room and tax cancellation fee (to the credit card provided) in addition to forfeiture of your hotel deposit. Failure to arrive on your confirmed date will result in one night’s room and tax no-show penalty per reservation (charged to the credit card provided).
ABOUT THE PEDIATRIC ACADEMIC SOCIETIES (PAS) 2019 MEETING
The Pediatric Academic Societies 2019 Meeting will be held at the Baltimore Convention Center from Wednesday, April 24 through Wednesday, May 1. The PAS Meeting brings together thousands of pediatricians and other health care providers united by a common mission: improve the health and well-being of children worldwide. The PAS Meeting is the largest and most prestigious pediatric research meeting in the world, bringing together over 7,500 scientific attendees.
Registration is required for admittance to all invited scientific sessions, platform sessions, exhibits, posters, award presentations, and other meeting events, unless otherwise indicated, in the program schedule.
Scientific sessions, exhibits and posters will take place in Baltimore Convention Center.
|Baltimore Convention Center
1 W. Pratt St.
Baltimore, Md. 21201
|Hilton Hotel (Headquarter Hotel)|
Assistance for Attendees with Special Needs
PAS is committed to assisting attendees with special needs. We urge individuals requiring assistance to contact us in advance of the meeting by emailing firstname.lastname@example.org with your specific request, using the phrase “Assistance with Special Needs” in the subject line.
Attractions and Local Activities
Please visit Visit Baltimore.
Attire is business casual.
Camera, Mobile Phone, and Video Recording Policies
Attendees are strictly prohibited from using cameras, including mobile phone and tablet cameras, and all other audio and/or video recording devices in all scientific sessions.
This means attendees may not take photos or video of speakers presenting or their slides. Attendees not adhering to this policy may be asked to leave the room and will be asked to delete all photos or videos already taken; additional action may be taken with repeated or egregious offenders.
Attendees are asked to be respectful of their colleagues by turning off all mobile devices before entering meeting rooms.
Session Videos: PAS will set up a secure website to share videos of certain sessions, including the Presidential Address, Invited Sessions, and special symposia. Presenters at these sessions will be asked to indicate whether their session videos may be shared.
Poster Photo Policy: Attendees may take photos of posters if the poster author agrees.
Official photographs will be taken at the PAS 2019 Meeting. By registering for this meeting, you agree to allow PAS to use your photo in any PAS-related publications, including the PAS website.
Child Care/Family Room
KiddieCorp Child Care at PAS 2019
Locations Provided to Registrants
Children ages 6 months – 12 years
Thank you for your interest in the Pediatric Academic Societies children’s program staffed by KiddieCorp, provider of high-quality childcare at pediatric conventions, trade shows and special events for over 31 years. KiddieCorp engages your children in a program they love while giving you critical peace of mind so you can make the most of the event!
Age-appropriate activities include daily themes, arts & crafts, group games, music & movement, board games, story time, and self-directed play using safe, sturdy equipment that you can feel comfortable with. Snacks and beverages are provided; meals must be supplied by parents or purchased when checking in your child each day.
KiddieCorp team members are selected according to their integrity, experience, education, enthusiasm, and rapport with kids. In addition to carrying ample liability insurance, their low staff-to-child ratio ensures every child has a comfortable, safe and happy experience.
Child Age — Staff Ratio
6 – 11 months — 1:2
1 – 2 years — 1:3
3 – 5 years — 1:5
6 -12 years — 1:7
Advance registration deadline is March 30. Register early, as availability is limited and handled on a *first-come, first-served basis.
*KiddieCorp must receive both the registration form and payment in full to hold reservations. Although every effort will be made to accommodate on-site registrations, there is no guarantee and it is not recommended.
Nursing Mothers Lounge
A Nursing Mothers Lounge will be in the convention center to give parents and children a place to relax during the meeting. The room will be equipped with comfortable furniture and separate private areas for nursing mothers. Attendees may not use this room for babysitting purposes.
Coat check and luggage will be available at the convention center.
Please see the exhibits page for details.
Complimentary wi-fi will be available to all meeting registrants in all public lobbies and meeting spaces of the convention center.
Lost and Found
Please visit the PAS Information Desk.
There are food concessions within the convention center, as well as many restaurants nearby.
A prayer/meditation room will be available in the convention center.
PAS welcomes press/media who wish to attend the meeting. Please see our Press section for details on press guidelines, policies, and registration.
All registration information, including attendee categories, rates, deadlines, payment details, the registration form, and registration hours, can be found in the registration section. If you have questions, please email email@example.com using the phrase “Meeting Registration Question” in the subject line.
Safety and First Aid
Please check back for updated information in April.
Please see the Schedule at a Glance for this information.
Social Media Guidelines
While we encourage the use of social media before, during, and after the meeting as a way to share information and network with other attendees, we remind you to adhere to PAS’ social media do’s and don’ts:
- Follow PAS on Twitter (@PASMeeting) and use the hashtag #PAS2019 to join the conversation about the meeting.
- Like us on Facebook
- Blog or tweet about what you hear and learn at the meeting, but refrain from sharing when the speaker explicitly asks not to share. Talks are tweetable and shareable by default, but speakers can ask that attendees not share specific details or slides.
- Converse and network with other attendees before, during, and after the conference.
- Provide feedback to staff and the committee members – we encourage attendees to post about and discuss topics of interest and ideas for future annual meetings.
- Communicate with respect and consideration for others, and keep criticism constructive.
- Capture, transmit, or redistribute data presented at the meeting – this may preclude its later publication in a scientific journal. Please adhere to journal embargo policies and do not jeopardize your colleagues’ work!
- Post copyrighted or trademarked material, or material protected by other intellectual property rights.
- Use PAS’ social media platforms to comment on medical, legal, or litigious matters.
- Post derogatory, demeaning, inflammatory, offensive, disrespectful, hateful, sales-oriented, or otherwise inappropriate comments.
People who participate in social media activity associated with the meeting are expected to:
- Maintain a courteous and respectful demeanor in their comments and posts.
- Contribute value and expertise.
- Represent themselves and their organizations truthfully and professionally.
- Recognize that social media conversations include professionals, patients, policymakers, reporters, and the general public.
The views and opinions posted on PAS’ social media do not necessarily reflect the views, opinions, or policies of PAS, its leadership, staff, or membership. PAS reserves the right to remove comments it deems, in its sole discretion, to be inappropriate.
CME / CE
This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Baylor College of Medicine and American Pediatric Society and Society for Pediatric Research. Baylor College of Medicine is accredited by the ACCME to provide continuing medical education for physicians.
Baylor College of Medicine designates this live activity for a maximum of TBD# AMA PRA Category 1 Credits™. Physicians should claim only the credit commensurate with the extent of their participation in the activity.
Maintenance of Certification
Successful completion of this CME activity, which includes participation in the activity, with individual assessments of the participant and feedback to the participant, enables the participant to earn TBD# MOC points in the American Board of Pediatrics’ (ABP) Maintenance of Certification (MOC) program. It is the CME activity provider’s responsibility to submit participant completion information to ACCME for the purpose of granting ABP MOC credit.
Other Health Care Professionals
Attendants are able to claim a Certificate of Attendance from Baylor College of Medicine that references the number of CME credits for which the activity has been approved. This may be submitted to respective accrediting bodies for consideration of other continuing education credits.